Remote Virtual Administrative Assistant Job November 2025

As a Virtual Administrative Assistant, your role is pivotal in providing tailored support that empowers our clients. This flexible 1099 contractor position offers varying schedules, typically ranging from 2-5 hours per week up to 15-20 hours per week, depending on client needs. We are looking for individuals who are resourceful, proactive, solution-oriented, and thrive on helping others succeed by taking ownership of delegated tasks.

**Key Responsibilities Include (but are not limited to):**

• Managing personal errands, travel plans, and appointments.
• Maintaining calendars and scheduling meetings efficiently.
• Preparing weekly and daily priorities or comprehensive reports.
• Performing data entry into CRMs, project management tools, and other software.
• Coordinating seamlessly with other team members such as bookkeepers and social media managers.
• Crafting timely and professional responses to client inquiries.
• Conducting research on podcasts, speaking opportunities, and current marketing trends.
• Documenting meeting action items and drafting essential follow-up emails.

We are looking for an individual with a positive, solutions-focused attitude, strong organizational skills, and a commitment to client satisfaction. This position is ideal for those who value clear communication, enjoy adapting to different client needs, and are eager to learn new skills. If you struggle with time management, prefer to avoid team collaboration, or resist taking ownership of mistakes, this role may not be the right fit.

**Essential Qualifications:**

• A minimum of 2 years of experience in an administrative assistant or a similar support role.
• Experience supporting a business owner or team in a virtual environment is preferred, but not strictly required.
• Demonstrated strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with common administrative tools, including task management software, email platforms, and Customer Relationship Management (CRM) systems.

To apply for this Virtual Administrative Assistant role, please click the “Apply Now” button below. Our comprehensive 4-step interview process is designed for transparency and efficiency. Upon successful completion, you will be added to our shortlist, and we will contact you when a client perfectly matches your skillset, communication style, and availability. We appreciate your interest and look forward to reviewing your application.

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Q1: What is the application deadline for this position?
The closing date for applications is **December 7, 2025**. We encourage you to apply promptly.

Q2: Is this a remote or onsite position, and what are the typical hours?
This is a fully **remote** and **part-time contractor (1099)** position. Work hours are flexible and vary per client, typically ranging from 2-5 hours per week up to 15-20 hours per week.

Q3: What kind of tools and software proficiency is required?
Candidates should be proficient with common administrative tools, including task management software, email platforms, and CRM systems.

Q4: Can you describe the interview process?
Our process involves four steps: an initial application/resume review, a questionnaire, a video interview with our Operations Coordinator, and a final video interview with our CEO. Successful candidates are then added to our shortlist and contacted when a client match is found.